AOPC - Clerical Assistant (21-23)

Description

This position provides clerical support to the Human Resources Department. Responsibilities include supporting employment services and recruitment/hiring activities; maintaining filing systems and documents; revising publications and documents; generating documents and reports; coordinating special events; and department-wide general clerical duties.

Primary Duties

• Provides general clerical support for HR department personnel to include: preparation and distribution of correspondence, custom reports, documents, and databases; database entry in Access.
• Serves as point of contact for internal and external queries received via email and telephone; researches information or forwards requests to other parties as needed.
• Provides clerical support related to the recruitment/hiring process for AOPC and District Courts to include: preparing offer of employment, welcome, and regret letters; placing employment advertisements and postings; updating orientation books; scheduling interviews; and responding to inquiries regarding employment opportunities.
• Prepares new hire packets for AOPC, District Courts, and appellate staff; revises checklists as needed.
• Prepares personnel transaction forms for timely processing. Ensures accuracy of data elements and secures required approvals. Interfaces with payroll unit and ASAP as necessary.
• Updates policy and procedural manuals, hiring guides, supervisor guides and informational handouts.
• Serves as filing and record retention officer for the department. Develops and maintains electronic and hard copy administrative, clerical and filing procedures as well as retention schedules and purging guidelines.
• Maintains files and documents. Ensures contents are organized to conform to established guidelines; updates documents and files according to established procedures and schedules.
• Updates personnel directories to reflect employment transactions and status changes on a timely basis.
• Coordinates employee outreach and community programs as needed.
• Partners with other HR administrative personnel to ensure routine clerical/administrative office duties are performed regularly (i.e. general filing, organization of communal resources, calendaring).
• Provides backup phone and email support for the department as needed.

Minimum Qualifications

• High school diploma or equivalent; AND
• One year of experience performing moderately complex clerical or secretarial work.
• An equivalent combination of education, experience, and / or training may be considered.

Additional Requirements/Preferences

• Satisfactory criminal background check required.
• Human Resources experience preferred.
• Proficient with Microsoft Office products including Excel and Word required.

Additional Information

Unified Judicial System Hiring Policy

The Unified Judicial System of Pennsylvania recruits, employs, and promotes the most qualified applicants without regard to their political affiliation, race, color, age, national origin, sex, sexual orientation, gender identity or expression, religion, disability, or other non-merit facts or considerations. Reasonable accommodations will be provided to applicants with disabilities as may be necessary to ensure that all applicants are given a fair and equal opportunity to compete for all employment positions. Applicants who need accommodation for an interview should request so in advance. UJS hiring and employment policies and procedures are intended to conform to all applicable state and federal laws governing fair and non-discriminatory hiring and employment practices and are subject to change as necessary to remain in compliance with such laws.

Applicants requiring accommodation, for any part of the application and/or interview process, should contact Human Resources at (717) 231-3309 or human.resources@pacourts.us.