District Court - Deputy Court Administrator, Civil Division (17-25)


December 5, 2017


5th Judicial District, Allegheny County






Full-Time Hire



Starting Salary

$95,000 - $110,000


This is an upper management administrative position in the Civil Division of the Court of Common Pleas of Allegheny County. The Deputy Court Administrator of the Civil Division will play an important role in supporting and advancing the effective and efficient day-to-day operation of the Civil Division and will be responsible for developing and implementing improvements in the Division. Responsibilities include caseload management and accurate reporting of data and statistics to the Administrative Office of Pennsylvania Courts, the President Judge and the District Court Administrator. Duties are performed with a high degree of independence while exercising sound judgment and discretion. This individual is responsible for oversight of the departments within the Division including Calendar Control, Motions Court, Summary Appeals, Arbitration and Board of Viewers. The Deputy Court Administrator collaborates with the Director of Department of Court Records and reports to the District Court Administrator.

Primary Duties

  • Oversees the day-to-day operational matters in the Civil Division.
  • Collaborates closely with the Director of Department of Court Records to ensure effective operation of the Civil Division and accurate reporting of caseload statistics.
  • Prepares budget and oversees expenditures; recommends purchasing of supplies; recommends capital improvements; and writes grants.
  • Directly supervises select Civil administrative support staff and handles related personnel matters.
  • Communicates with judicial officers, bar members and other court-related entities to guarantee compliance with and understanding of established court policies and to obtain feedback on administrative and procedural matters.
  • Analyzes Civil Division statistical data reflecting caseloads and implements processes for accurate reporting.
  • Develops, implements and reviews processes, procedures and policies regarding the operation of the Civil Division to ensure effective and efficient operations.
  • Reviews relevant legislation, laws and regulations and implements appropriate court policies.
  • Represents the Administrative Judge of the Civil Division and the District Court Administrator at various functions and meetings involving matters relating to the operation of the Civil Division.
  • Undertakes special assignments given by the Administrative Judge and the District Court Administrator related to the Civil Division.

Minimum Qualifications

  • Bachelor’s degree in Judicial, Business, or Public Administration, or closely related field; AND
  • Five years of experience in court management or eight years of varied office management work including experience in budgeting, procurement, and personnel management.
  • An equivalent combination of education, experience, and / or training may be considered.

Additional Requirements/Preferences

  • Demonstrated knowledge of the court system required.
  • Ability to maintain effective working relationships with allied court staff and agencies required.
  • Attorneys with extensive experience in court processes and procedures preferred.
  • Satisfactory criminal background check required.

Unified Judicial System Hiring Policy

The Unified Judicial System of Pennsylvania recruits, employs, and promotes the most qualified applicants without regard to their political affiliation, race, color, age, national origin, sex, sexual orientation, gender identity or expression, religion, disability, or other non-merit facts or considerations. Reasonable accommodations will be provided to applicants with disabilities as may be necessary to ensure that all applicants are given a fair and equal opportunity to compete for all employment positions. Applicants who need accommodation for an interview should request so in advance. All hiring policies and procedures are intended to conform to all provisions of the Pennsylvania Human Relations Act, the Civil Rights Act of 1964, the Americans with Disabilities Act of 1990, the Age Discrimination in Employment Act of 1967, and all other state and federal statutes governing fair and non-discriminatory hiring practices.

Applicants requiring accommodation, for any part of the application and/or interview process, should contact Human Resources at (717) 231-3309.